Best invoicing software for small businesses

The task of drafting, sending out payments and processing paid and unpaid invoices will likely fall to company seniors, but if you run a small business or you work alone you might need a top invoicing software to help you out. And there are plenty of services out there that can take control, making the whole process a lot quicker and let's face it, a lot easier.

What to consider

Choosing the right invoicing software can be a laborious task, however, there are some things that are worth looking out for.

A good invoicing tool will offer custom invoices, automatic sending, payment tracking and payment reminders.

Great invoicing software, in addition, will include email integration, quotes, offer estimation capabilities and a variety of invoicing templates and customisation options. Although, expect to pay more.

If you require a little bit more than solo invoicing software, we've also listed the best accounting software tools for small businesses.

Here are some of the best invoicing tools on the market.

Additional reporting by Hannah Williams

Tipalti
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Tipalti

Tipalti offers a cloud-based account management solution, which is designed to help users automate their accounts payable process.

It includes several features including invoice automation, payment remittance, regulatory compliance management and more.

Other features such as real-time reconciliation and ERP integration are built in to enable all payment processes to be sent automatically after payments are made.

Tipalti helps streamline supplier payment workflows and simplify approval routing, and also sends automated notifications to vendors about invoices, payment statuses and more.

Pricing is available on request.

Sage Intacct
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Sage Intacct

Sage Intacctprovides cloud-based accounting software suited for small to medium-sized companies.

It provides financial and operational insights in real-time, with the ability to automate critical processes.

Sage Intacct also includes a range of accounting features such as cash management, general ledger, accounts payable and more.

Its accounts receivable feature includes automation of the entire invoicing and collections process to deliver fast, efficient and automated accounts management.

Pricing is available on request.

InvoiceBerry
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InvoiceBerry

InvoiceBerryoffers a dedicated invoicing service, offering recurring invoices, expense tracking, quotes, totally customisable invoices and multiple currency invoices.

What's more, InvoiceBerry will send reminders for late-payers, add credit notes and even send thank you emails after payment.

Unlike some tools listed, InvoiceBerry is designed solely for small and micro businesses offering a quick and simple dashboard and invoice creator with over 15 invoice templates on offer.

InvoiceBerry does offer a 'free forever' payment tier, however this may be more suited to freelancers as it only includes three clients and two invoice templates. InvoiceBerry offers two other payment platforms, Solo and Pro, with Solo offering 35 clients and 15 invoice templates for £10 per month, while Pro offers unlimited clients and users for £20 per month.

OnlineInvoices
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OnlineInvoices

OnlineInvoicesis an invoice management and accounting system that helps users to quickly create estimates and invoices and receive and track payments.

The Invoice Layout Builder lets users select from a range of invoice templates and add their own logo and company details.

It also includes advanced reporting to monitor the performance of employees, sales and profit-and-loss data, and an inventory management feature that automatically updates product stock and sends push notifications and emails when it's running low.

The software is available in a free version for a maximum of 15 clients and a monthly limit of 15 invoices, 7 subscriptions and 30 estimates. Paid-for editions start at $9.95 for 300 clients, 300 invoices, 30 subscriptions and 120 estimates per month and go up to $39.95 for an unlimited number of each.

BeeBills
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BeeBills

BeeBillsoffers a simple user interface with a solid automation system that lets it create custom invoices, automatically send out payment reminders and chase any late invoices.

And while its service is slightly less feature-packed then others listed, for small businesses with routine invoices going out each month, BeeBills could be a good option.

For example, if you have recurring invoices, you can choose a date that they are automatically sent out on and create working logs, so you can pay staff for the hours they work. This is a great feature for businesses working with freelancers.

BeeBills is pretty well priced, coming in at $59 (£46.25) per user per year. The starter pack is available at $9 (£7) a user, per month. You'll also receive unlimited invoices and a full report on unpaid and paid invoices.

Zoho Invoice
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Zoho Invoice

Zoho Invoiceoffers a powerful yet easy to use tool designed to create professional invoices, manage automatic payment reminders and create pathways for online payments.

Although Zoho offers a free forever plan, it is far from a 'value' option. Zoho offers a great range of features to suit small but growing organisations that match (if not rival) their more costly counterparts. And if you do find that the free version is lacking in features, it could be worthwhile looking at Zoho Books for an inclusive accounting service.

Feature-wise Zoho Invoice offers invoice templates, email templates, estimates, credit notes, recurring invoices and automated reminders. This is all provides in an easy to use dashboard with a Google Analytics style tab system.

Sadly, Zoho is limited in the amount of third-party integrations it can support. Zoho can support the integration of its internal software such as Zoho CRM, Zoho Projects, Zoho Docs, and Zoho People, but this might be too limiting for some businesses that require a range of accounting functionality.

Pricing starts at £6 a month, per organisation, £12 a month for the standard package and £18 a month for the professional package.

QuickBooks
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QuickBooks

QuickBooksoffers a whole suite of accounting, invoicing and financial services for small businesses and larger ones.

Every QuickBooks subscriber has access to a real-time dashboard available on both a desktop and mobile, cloud accounting service, bookkeeping and full financial management.

With QuickBooks, users can estimate tax payments, track deductible mileage, create and send invoices, manage VAT, run payroll, provide multiple currencies and control stock levels.

Fully taking advantage of the collaborative nature of the cloud and its online platform, QuickBooks users access their user portal from any PC and utilise its toolbox of useful features without downloading any files and modify the dashboard to suit your business needs.

For example, users can easily add new customers, items or billed services with ease and create professional invoices from this database.

Pricing starts at £4 a month for the first six months, £9 a month for the essentials package and £14 a month for the plus package. QuickBooks offers a free 30-day trial.

InfoFlo Pay
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InfoFlo Pay

InfoFlo Payoffers online invoicing software with built-in payment processing and tracking that's optimised for desktop and mobile.

Users can generate invoices with a direct link for payment, and estimates with an option to convert and accept. The software also includes a built-in CRM to manage customer information, a client portal, project management tools and integrations with QuickBooks, MailChimp and Google Drive.

The software is easy to use with a simple design and intuitive interface but lacks the customisation options of some of its competitors.

InFlo offers a free 30-day trial and pricing is available on request.

Receipt Bank
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Receipt Bank

Receipt Bankis a British startup focusing on modernising invoicing software.

Instead of accountants having to receive invoices and manually input the information into an Excel spreadsheet, the cloud-based software automatically extracts the data into the platform and delivers downloadable spreadsheets. It integrates with your existing cloud based accounting software, saving accountants and small businesses time and effort.

All you have to do is get clients to send their invoices and expense claims into the Receipt Bank email address provided when you register.

For multiple user subscriptions, Receipt Bank charges from £20 per month for 50 items processed per month, up to £190 for 675 items per month. Prices are lower for sole traders.

Freshbooks
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Freshbooks

Like QuickBooks, FreshBooks offers a cloud-based accounting suite providing small businesses with reliable invoicing software that can monitor tracking, payments and provide detailed financial reports over a user-friendly online dashboard.

Like with all cloud-based services, multi-device login is extremely easy, all you need is your login information. What's more, the data stored with Freshbooks is backed-up regularly, and automatically, making low maintenance invoicing possible.

What's good about Freshbooks is that all four pricing structures offer unlimited invoices, expenses, time tracking, PayPal, MailChimp and Basecamp integration (to name a few), credit card payments and totally customisable invoice templates.

The pricing starts from $15 (£11.76) a month for five clients, $25 (£19.60) a month for 25 clients and $50 (£39.20) a month for 500 clients. There is also a free 30-day trial.

Invoice2go
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Invoice2go

Invoice2gooffers a cloud-based Android, iOS and web invoicing application ideal for most small businesses. Compared to others listed Invoice2go is definitely more simplistic, and this is definitely not a bad thing. Invoice2go provides its users with around 40 fonts, 20 colour schemes and 50 background images, delivering total customisation.

What's more, this invoicing app's dashboard clearly displays which accounts are overdue, company sales, payments and profits. So, while it offers only one simple service - invoicing - this platform does it well. However, for those looking for more features such as online payments, credit notes and a myriad of third-party integrations, this platform won't be for you.

One thing worth noting, is that Invoice2go does not send out automatic overdue notifications which mean manual push notifications will be required. While not a problem for some, for those with high levels of invoicing, this could become a big task pretty quickly.

SliQ Tools
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SliQ Tools

SliQ Toolsprovides a totally customisable experience for businesses and their invoicing needs. So this online invoicing tool will store customer, product and services data while providing absolute control over the aesthetics and brand customisation of invoices and business quotes.

Businesses opting for SliQ Tools will be able to set up recurring transactions and invoices, add personalised delivery notes for customers, attach the invoice as a PDF and save it for later to be printed, exported or emailed.

Sadly, SliQ Tools does lack the sleek, simple design and user experience that others listed have to offer. SliQ users will have to enter email server, port and login details to use Gmail and other web-based email clients which can make the user experience feel a bit clunky.

However, for businesses wanting maximum creative control, this is a good choice for standalone billing and invoicing desktop software.

Bill.com
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Bill.com

Working with your existing accounting software - for example, Quickbooks, Sage or Xero - Bill.com can create invoices, send payments and approve invoices from an app as well as a desktop suite.

This platform also supports automatic payment reminders and overdue notices. Plus its payment tracking tools are excellent as are its 'cash forecasting', meaning users will gain detailed reports on their money movements.

You'll also receive unlimited document storage, making finding past invoices pretty easy.

Slightly more expensive than others listed, Bill.com offers three pricing plans, starting at $29 per user/month, to $59 and custom pricing for larger enterprises.

Express Invoice
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Express Invoice

Like SliQ Tools, Express Invoice's user interface does look a little dated compared to the simplistic design of QuickBooks, Freshbooks and InvoiceBerry. However, for simply creating invoices and managing bills, Express Invoice is still a good option for small businesses.

Express Invoice users will be able to manage customers, create quotes, send invoices and process payments, while also provide good customisation. Users will be able to choose from 12 different invoice templates and then customise them. What's more, users will be able to set invoices to recur, print, save it and email it.

Express Invoice definitely takes an 'old school' approach to invoicing and while, in terms of features this is definitely noticeable, users will still receive a solid piece of invoicing software that can sync between PCs, smartphones, tablets via the Express Invoice app, which is pretty handy.

Invoice Home
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Invoice Home

Invoice Homeoffers an invoicing platform that lets its users create, send and download invoices with free and unlimited plans available, ideal for small businesses and startups.

Invoice Home users will have access to its template library (containing over 100 different invoice styles), auto numbering, custom branding, online payments (for example, PayPal) and access to over 150 different currencies.

The usability of Invoice Home is one of its best features, as it provides simple step by step instructions and a range of different types of invoices (all based on a set template structure) including tax invoices, proforma invoices, receipts, sales receipts, quotes, estimates, credit memos, credit notes and purchase orders.

kBilling
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kBilling

Perhaps considered a more traditional piece of invoicing software, kBilling offers a lot of good features including recurring bills, unlimited customers, customer and product databases, password protection and free technical support. However, it does run a dated user interface, which is sometimes clunky.

Interestingly, kBilling does provide credit card support from within the software while most of the others listed offer third-party payment support.

kBilling offers lots of different invoice templates and some customisation, but if you're wanting extensive customisation you might want to choose another company. And while the software may be a little trickier to navigate, kBilling does offer a good invoicing service that shouldn't be left out of the list when choosing which firm to go with.

Pricing starts at $89 (£69.77) for two or more licenses and $99 (£77.61) for one license.

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