Word 2007 Cheat Sheet

Microsoft Word 2007's new interface is likely to confound veteran Word users. Here's everything you need to know to make the switch.

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Five Tips for Working With Word 2007

If you're a longtime Word user, you no doubt have accumulated a set of shortcuts and customizations. Many of those have gone away under Word 2007. But fear not, because there are plenty of ways for you to bend Word 2007 to your will. Here are some tips to get you started.

1. Add Commands to the Quick Access Toolbar

Probably the most helpful customization for Word 2007 is to add buttons the Quick Access toolbar. The simplest way to do this is by clicking the small Down arrow to the right of the Quick Access toolbar and selecting a new button to add. But this is quite limited, because there are only a small number of commands you can add in this way.

Adding buttons to the Quick Access toolbar

Adding buttons to the Quick Access toolbar.

Click to view larger image.

A better method is to click the Office Button, choose Word Options and then Customize. The screen shown here appears.

Choose a command from the left-hand side of the screen that you want to add to the Quick Access toolbar and click Add. You can change the order of the buttons by highlighting a button on the right side of the screen and using the Up and Down arrows to move it.

The list of commands you see on the left may seem somewhat limited at first. That's because Word is showing you only the most popular commands. There are plenty of others you can add.

Click the drop-down menu under "Choose commands from" at the top of the screen, and you'll see other lists of commands -- All Commands, Home Tab and so on. Select any option, and there will be plenty of commands you can add.

Finally, there's an even easier way to add a command. Right-click any object on the Ribbon and choose "Add to Quick Access Toolbar." You can add not only individual commands in this way, but also entire groups -- for example, the Font group.

2. Use Keyboard Shortcuts

If you're a fan of Word 2003's keyboard shortcuts, take heart -- the same ones work in 2007. So keep using them.

You can also use a clever set of keyboard shortcuts for working with the Ribbon. Press the Alt key and a tiny letter or number icon appears on the menu for each tab -- for example, the letter H for the Home tab.

Alt key Ribbon shortcuts
Using the Alt key helps you master the Ribbon.

Now press that letter on your keyboard, and you'll display that tab or menu item. When the tab appears, there will be letters and numbers for most options on the tab as well.


Word 2007 Alt key combinations

Key combination


Alt-F Office Button
Alt-H Home tab
Alt-N Insert tab
Alt-P Page Layout tab
Alt-S References tab
Alt-M Mailings tab
Alt-R Review tab
Alt-V View tab
Alt-L Developer tab

Once you've started to learn these shortcuts, you'll naturally begin using key combinations. So instead of pressing Alt then H to display the home tab, you can press Alt-H together.

The table to the right shows the most useful Alt key combinations in Word 2007.

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