These charts accompany our story PowerPoint 2007 Cheat Sheet. Click through to that story for detailed information on getting up and running with PowerPoint 2007.
Wondering where your favorite PowerPoint 2003 commands went? Worry no more. Just use these quick reference charts, which list the most commonly used PowerPoint 2003 commands and tell you where they are in PowerPoint 2007. They're listed here according to the menu on which they're found in PowerPoint 2003. We've also included keyboard shortcuts for all the commands. Most of them are the same in PowerPoint 2003 and PowerPoint 2007; we've noted where they differ.
For a full listing of every menu and submenu item, download the PowerPoint Ribbon mapping workbook from Microsoft. Microsoft also lists more PowerPoint 2007 keyboard shortcuts at its Office Online Web site.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
File Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| File > New | Office button > New | Ctrl-N | ||
| File > Open | Office button > Open | Ctrl-O | ||
| File > Close | Office button > Close | Ctrl-W | ||
| File > Save | Office button > Save or Quick Access toolbar > Save icon |
Ctrl-S | ||
| File > Save As | Office button > Save As | F12 | ||
| File > Save As Web Page | Office button > Save As (in Save As dialog, choose Web Page from Save As Type drop-down) | In PP 2003: Alt-F, G In PP 2007: F12 (in Save As dialog, choose Web Page from Save As Type drop-down) |
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| File > File Search | Windows Start button > Search | In PP 2003: Alt-F, H In PP 2007: Window key, C |
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| File > Permission | Office button > Prepare > Restrict Permission | In PP 2003: Alt-F, M In PP 2007: Alt-F, E, R |
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| File > Package for CD | Office button > Publish > Package for CD | In PP 2003: Alt-F, K In PP 2007: Alt-F, U, K |
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| File > Web Page Preview | Add to Quick Access toolbar: Office button > PowerPoint Options > Customize > All Commands > Web Page Preview > OK | In PP 2003: Alt-F, B In PP 2007: Alt-[number of position in QA toolbar] |
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| File > Page Setup | Design > Page Setup > Page Setup | In PP 2003: Alt-F, U In PP 2007: Alt-G, S |
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| File > Print Preview | Office button > Print > Print Preview | In PP 2003: Alt-F, V In PP 2007: Alt-F, W, V |
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| File > Print | Office button > Print | Ctrl-P | ||
| File > Send To | Office button > Send (for more Send options, see Office button > PowerPoint Options > Customize > All Commands) |
Alt-F, D | ||
| File > Properties | Office button > Prepare > Properties | In PP 2003: Alt-F, I In PP 2007: Alt-F, E, P |
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| File > Most Recently Used Documents | Office button > Recent Documents | Alt-F | ||
| File > Exit | Office button > Exit PowerPoint | Alt-F, X |
Return to PowerPoint 2007 Cheat Sheet.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
Edit Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| Edit > Undo | Quick Access toolbar > Undo icon | Ctrl-Z | ||
| Edit > Redo | Quick Access toolbar > Redo icon | Ctrl-Y | ||
| Edit > Cut | Home > Clipboard > Cut | Ctrl-X | ||
| Edit > Copy | Home > Clipboard > Copy | Ctrl-C | ||
| Edit > Office Clipboard | Home > Clipboard dialog box launcher | Alt-E, B | ||
| Edit > Paste | Home > Clipboard > Paste | Ctrl-V | ||
| Edit > Paste Special | Home > Clipboard > Paste > Paste Special | In PP 2003: Alt-E, S In PP 2007: Alt-E, S or Alt-Ctrl-V |
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| Edit > Paste as Hyperlink | Home > Clipboard > Paste > Paste as Hyperlink | Alt-E, H | ||
| Edit > Clear | Add to Quick Access toolbar: Office button > PowerPoint Options > Customize > All Commands > Clear | Alt-E, A | ||
| Edit > Select All | Home > Editing > Select > Select All | Ctrl-A | ||
| Edit > Duplicate | Home > Clipboard > Paste > Duplicate | Ctrl-D | ||
| Edit > Delete Slide | Home > Slides > Delete | In PP 2003: Alt-E, D In PP 2007: Alt-E, D or Alt-H, D |
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| Edit > Find | Home > Editing > Find | Ctrl-F | ||
| Edit > Replace | Home > Editing > Replace | Ctrl-H | ||
| Edit > Links | Office button > Prepare > Edit Links to Files | In PP 2003: Alt-E, K In PP 2007: Alt-F, E, L |
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| Edit > Object | Double-click the object and look for object-specific tabs in Ribbon | In PP 2003: Alt-E, O In PP 2007: n/a |
Return to PowerPoint 2007 Cheat Sheet.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
View Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| View > Normal | View > Presentation Views > Normal | In PP 2003: Alt-V, N In PP 2007: Alt-V, N or Alt-W, L |
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| View > Slide Sorter | View > Presentation Views > Slide Sorter | In PP 2003: Alt-V, D In PP 2007: Alt-V, D or Alt-W, I |
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| View > Slide Show | View > Presentation Views > Slide Show or Slide Show > Start Slide Show |
In PP 2003: F5 or Alt-V, W In PP 2007: F5 or Alt-V, W or Alt-W, S |
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| View > Notes Page | View > Presentation Views > Notes Page | In PP 2003: Alt-V, P In PP 2007: Alt-V, P or Alt-W, T |
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| View > Master > Slide Master | View > Presentation Views > Slide Master | In PP 2003: Alt-V, M, S In PP 2007: Alt-W, M |
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| View > Master > Handout Master | View > Presentation Views > Handout Master | In PP 2003: Alt-V, M, D In PP 2007: Alt-W, H |
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| View > Master > Notes Master | View > Presentation Views > Notes Master | In PP 2003: Alt-V, M, N In PP 2007: Alt-W, K |
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| View > Color/Grayscale > Color | View > Color/Grayscale > Color | In PP 2003: Alt-V, C, C In PP 2007: Alt-W, C |
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| View > Color/Grayscale > Grayscale | View > Color/Grayscale > Grayscale | In PP 2003: Alt-V, C, G In PP 2007: Alt-W, O |
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| View > Color/Grayscale > Pure Black and White | View > Color/Grayscale > Pure Black and White | In PP 2003: Alt-V, C, W In PP 2007: Alt-W, B |
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| View > Task Pane | The overall task pane is gone in PowerPoint 2007, but some dialog box launchers display task panes. | In PP 2003: Ctrl-F1 In PP 2007: not available |
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| View > toolbars | PowerPoint 2007 no longer has toolbars. | In PP 2003: Alt-V, T In PP 2007: not available |
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| View > Ruler | View > Show/Hide > Ruler | Alt-V, R | ||
| View > Grids and Guides | Home > Drawing > Arrange > Align > Grid Settings | Alt-V, I | ||
| View > Header and Footer | Insert > Text > Header & Footer | Alt-V, H | ||
| View > Markup | Review > Comments > Show Markup | Alt-V, A | ||
| View > Zoom | View > Zoom > Zoom | Alt-V, Z |
Return to PowerPoint 2007 Cheat Sheet.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
Insert Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| Insert > New Slide | Home > Slides > New Slide | Ctrl-M | ||
| Insert > Duplicate Slide | Home > Slides > New Slide > Duplicate Selected Slides | In PP 2003: Alt-I, D In PP 2007: Alt-H, I, D |
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| Insert > Slide Number | Insert > Text > Slide Number |
In PP 2003: Alt-I, U In PP 2007: Alt-I, U or Alt-N, SN |
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| Insert > Date and Time | Insert > Text > Date and Time | In PP 2003: Alt-I, T In PP 2007: Alt-I, T or Alt-N, D |
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| Insert > Symbol | Insert > Text > Symbol | In PP 2003: Alt-I, S In PP 2007: Alt-I, S or Alt-N, U |
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| Insert > Comment | Review > Comments > New Comment | In PP 2003: Alt-I, M In PP 2007: Alt-I, M or Alt-R, C |
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| Insert > Slide from Files | Home > Slides > New Slide > Reuse Slides | In PP 2003: Alt-I, F In PP 2007: Alt-H, I, R |
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| Insert > Slide from Outline | Home > Slides > New Slide > Slides from Outline | In PP 2003: Alt-I, L In PP 2007: Alt-I, L or Alt-H, I, L |
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| Insert > Picture | Insert > Illustrations | In PP 2003: Alt-I, P In PP 2007: Alt-N, P |
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| Insert > Diagram | Insert > Illustrations > SmartArt | In PP 2003: Alt-I, G In PP 2007: Alt-N, M |
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| Insert > Text Box | Insert > Text > Text Box | In PP 2003: Alt-I, X In PP 2007: Alt-N, X |
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| Insert > Movies and Sounds | Insert > Media Clips > Movie or Insert > Media Clips > Sound |
In PP 2003: Alt-I, V In PP 2007: Alt-N, V (movie); Alt-N, O (sound) |
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| Insert > Chart | Insert > Illustrations > Chart | In PP 2003: Alt-I, H In PP 2007: Alt-I, H or Alt-N, C |
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| Insert > Table | Insert > Tables > Table | In PP 2003: Alt-I, B In PP 2007: Alt-N, T |
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| Insert > Object | Insert > Text > Object | In PP 2003: Alt-I, O In PP 2007: Alt-I, O or Alt-N, J |
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| Insert > Hyperlink | Insert > Links > Hyperlink | Ctrl-K |
Return to PowerPoint 2007 Cheat Sheet.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
Format Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| Format > Font | Home > Font | Alt-O, F | ||
| Format > Bullets and Numbering | Home > Paragraph > Bullets | Alt-O, B | ||
| Format > Alignment > Align Left | Home > Paragraph > Align Text Left | Ctrl-L | ||
| Format > Alignment > Center | Home > Paragraph > Center | Ctrl-E | ||
| Format > Alignment > Align Right | Home > Paragraph > Align Text Right | Ctrl-R | ||
| Format > Alignment > Justify | Home > Paragraph > Justify | In PP 2003: Alt-O, AJ In PP 2007: Alt-O, AJ or Alt-H, AJ |
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| Format > Line Spacing | Home > Paragraph > Line Spacing | In PP 2003: Alt-O, S In PP 2007: Alt-O, S or Alt-H, K |
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| Format > Change Case | Home > Font > Change Case | In PP 2003: Alt-O, E In PP 2007: Alt-H, 7 |
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| Format > Replace Fonts | Home > Editing > Replace > Replace Fonts | Alt-O, R | ||
| Format > Slide Design | Design > Themes | In PP 2003: Alt-O, D In PP 2007: Alt-G, H |
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| Format > Slide Layout | Home > Slides > Layout | In PP 2003: Alt-O, L In PP 2007: Alt-H, L |
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| Format > Background | Design > Background > Background Styles > Format Background | In PP 2003: Alt-O, K In PP 2007: Alt-O, K or Alt-G, BB |
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| Format > Object | Double-click the object and look for object-specific tabs in Ribbon | In PP 2003: Alt-O, K In PP 2007: n/a |
Return to PowerPoint 2007 Cheat Sheet.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
Tools Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| Tools > Spelling | Review > Proofing > Spelling | F7 | ||
| Tools > Research | Review > Proofing > Research | Alt-Click | ||
| Tools > Thesaurus | Review > Proofing > Thesaurus | Shift-F7 | ||
| Tools > Language | Review > Proofing > Language | In PP 2003: Alt-T, L In PP 2007: Alt-T, L or Alt-R, U |
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| Tools > Shared Workspace | Office button > Publish > Create Document Workspace | In PP 2003: Alt-T, K In PP 2007: Alt-F, UC |
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| Tools > Compare and Merge Presentations | Not in PowerPoint 2007 | Alt-T, W | ||
| Tools > Online Collaboration | Not in PowerPoint 2007 | In PP 2003: Alt-T, N In PP 2007: not available |
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| Tools > Macro | View > Macros > Macros | In PP 2003: Alt-T, M In PP 2007: Alt-W, PM |
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| Tools > Add-Ins | Office button > PowerPoint Options > Add-Ins | Alt-T, I | ||
| Tools > AutoCorrect Options | Office button > PowerPoint Options > Proofing > AutoCorrect Options | Alt-T, A | ||
| Tools > Customize | Office button > PowerPoint Options > Customize | In PP 2003: Alt-T, C In PP 2007: Alt-F, IC |
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| Tools > Options | Office button > PowerPoint Options | In PP 2003: Alt-T, O In PP 2007: Alt-T, O or Alt-F, I |
Return to PowerPoint 2007 Cheat Sheet.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
Slide Show Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| Slide Show > View Show | Slide Show > Start Slide Show or View > Presentation Views > Slide Show |
F5 | ||
| Slide Show > Set Up Show | Slide Show > Set Up > Set Up Slide Show | In PP 2003: Alt-D, S In PP 2007: Alt-D, S or Alt-S, S |
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| Slide Show > Rehearse Timings | Slide Show > Set Up > Rehearse Timings | In PP 2003: Alt-D, R In PP 2007: Alt-D, R or Alt-S, T |
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| Slide Show > Record Narration | Slide Show > Set Up > Record Narration | In PP 2003: Alt-D, N In PP 2007: Alt-D, N or Alt-S, N |
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| Slide Show > Action Buttons | Home > Drawing > Shapes | In PP 2003: Alt-D, I In PP 2007: Alt-S, SH |
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| Slide Show > Action Settings | Insert > Links > Action | In PP 2003: Alt-D, A In PP 2007: Alt-D, A or Alt-N, K |
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| Slide Show > Animation Schemes | Animations > Animations > Animate | In PP 2003: Alt-D, C In PP 2007: Alt-A, A |
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| Slide Show > Custom Animation | Animations > Animations > Custom Animation | In PP 2003: Alt-D, M In PP 2007: Alt-D, M or Alt-A, C |
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| Slide Show > Slide Transitions | Animations > Transition to This Slide | In PP 2003: Alt-D, T In PP 2007: Alt-A, T |
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| Slide Show > Hide Slide | Slide Show > Set Up > Hide Slide | In PP 2003: Alt-D, H In PP 2007: Alt-D, H or Alt-S, H |
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| Slide Show > Custom Shows | Slide Show > Start Slide Show > Custom Slide Show | In PP 2003: Alt-D, W In PP 2007: Alt-D, W or Alt-S, MW |
Return to PowerPoint 2007 Cheat Sheet.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Slide Show Menu | Window Menu
Window Menu
| PowerPoint 2003 Location | PowerPoint 2007 Location | Keyboard Shortcut | ||
| Window > New Window | View > Window > New Window | Alt-W, N | ||
| Window > Arrange All | View > Window > Arrange All | Alt-W, A | ||
| Window > Cascade | View > Window > View Side by Side | In PP 2003: Alt-W, C In PP 2007: Alt-W, E |
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| Window > Next Pane | Add to Quick Access toolbar: Office button > PowerPoint Options > Customize > All Commands > Next Pane > OK | In PP 2003: F6 In PP 2007: Alt-[number of position in QA toolbar] |
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| Window > List of Windows | View > Window > Switch Windows | In PP 2003: Alt-W, [window number] In PP 2007: Alt-W, W, [window number] |
Return to PowerPoint 2007 Cheat Sheet.