Keep your stuff in sync: A guide to online data syncing services

Let Google, Yahoo, MobileMe or another service provider synchronize your contacts, calendars, e-mail and personal data for you.

1 2 3 4 5 Page 3
Page 3 of 5

Yahoo Mail

Yahoo Mail is one of the older Web-based e-mail services on the Internet. As part of its suite, Yahoo includes contacts, calendar and notes features built into the Yahoo Mail interface.

Yahoo has always relied primarily on a Web interface (and a fairly basic one at that) for these services. The company doesn't offer POP or IMAP access to e-mail via an e-mail application on a computer except as a paid add-on or through the use of third-party tools for Outlook, Outlook Express and Mac OS X's Mail.

IPhone and BlackBerry users can configure direct access to Yahoo Mail from the e-mail applications on their devices without the need for a Web-based interface. Other mobile users can rely on their device's built-in Web browser to access a mobile-specific Web version of Yahoo Mail provided by the company. And for iPhone users, Yahoo Mail offers the only free push notification of new e-mail messages. (Paid services such as hosted Exchange and Apple's MobileMe do offer this and other features.)

While the lack of direct e-mail client support is a problem for some users, a Yahoo application called Yahoo Autosync for Windows allows you to sync other data, including contacts, calendars and notes, with Outlook, Outlook Express and Palm Desktop.

As with Google, Mac users can rely on Address Book itself to sync contacts with Yahoo. Such synced data can then be synced from the computer to a mobile device, though direct access isn't available.

Overall, Yahoo represents a decent solution for many people -- particularly those who rely primarily on Web-based interaction and/or don't need over-the-air syncing with mobile devices. The service is somewhat stronger for Windows users; Yahoo's tools provide more advanced sync capabilities for Windows than they do for Mac or Linux.


Plaxo is a free service that is, at this point, largely focused on integrating a diverse range of social networks (including Facebook, Flickr, Delicious, Digg, YouTube, MySpace and a variety of blogging tools) into a single interface.

Although Plaxo is primarily designed as a content aggregation service and social network in its own right, it also includes contacts and calendar tools that can sync with Yahoo and Google services. It can also sync contact and calendar data automatically with Outlook and Outlook Express on Windows or with Address Book and iCal on Mac OS X through the use of additional tools, which are free. Also available is a tool that lets Windows users know when social-networking-related information changes.

On the mobile front, Plaxo doesn't directly support sync to the iPhone (though the service does provide a Web interface that is optimized for the iPhone's Safari browser) or BlackBerry, but it does offer a Windows Mobile application that can directly sync contacts and calendars with Windows Mobile phones.

If you're already in the market for a tool that lets you manage your social networking accounts, and if you would welcome the added bonus of being able to integrate them with contact and calendar systems, then Plaxo is a choice well worth considering. For sync options alone, however, you might be better off with another tool.

1 2 3 4 5 Page 3
Page 3 of 5
7 inconvenient truths about the hybrid work trend
Shop Tech Products at Amazon