Outlook 2007: 10 top tips

From speeding up attachment previews to integrating social network updates, these tips will help you get the most out of Outlook 2007.

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Take advantage of Outlook's keyboard shortcuts

Mousing around Outlook takes far too much time. Using the keyboard for common tasks is your quickest way to productivity. The following shortcuts will help you with just about anything you do in Outlook.

General shortcuts

Ctrl-1 Go to Mail
Ctrl-2 Go to Calendar
Ctrl-3 Go to Contacts
Ctrl-4 Go to Tasks
Ctrl-5 Go to Notes
Ctrl-6 Go to the Folder List in the Navigation Pane
Ctrl-7 Go to Shortcuts
Ctrl-. (period) Go to the next message (when you have a message open)
Ctrl-, (comma) Go to the previous message (when you have a message open)
F6 or Ctrl-Shift-Tab Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar
Tab Move between the main Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar
Arrow keys Move around within the Navigation Pane
Ctrl-Y Go to a different folder
F3 or Ctrl-E Go to the Search box
Alt-Up arrow or Ctrl-, (comma) or Alt-Page Up In the Reading Pane, go to the previous message
Alt-Down arrow or Ctrl-. (period) or Alt-Page Down In the Reading Pane, go to the next message
Left arrow or Right arrow Collapse or expand a folder in the Navigation Pane
Alt-B, Alt-Left arrow Go back to the previous view in main Outlook window
Alt-Right arrow Go forward to the next view in main Outlook window
Ctrl-Shift-W Select the InfoBar and, if available, show the menu of commands
   

Creating items

Ctrl-Shift-A Create an appointment
Ctrl-Shift-C Create a contact
Ctrl-Shift-L Create a distribution list
Ctrl-Shift-X Create a fax
Ctrl-Shift-E Create a folder
Ctrl-Shift-J Create a Journal entry
Ctrl-Shift-Q Create a meeting request
Ctrl-Shift-M Create an e-mail message
Ctrl-Shift-N Create a note
Ctrl-Shift-H Create a new Microsoft Office document
Ctrl-Shift-S Post to this folder
Ctrl-T Post a reply in this folder
Ctrl-Shift-P Create a Search Folder
Ctrl-Shift-K Create a task
Ctrl-Shift-U Create a task request
   

E-mail shortcuts

Ctrl-Shift-I Go to In-box
Ctrl-Shift-O Go to Out-box
Alt-S or Ctrl-Enter Send
Ctrl-P Print
Ctrl-R Reply to a message
Ctrl-Shift-R Reply all to a message
Ctrl-F Forward a message
Ctrl-Alt-F Forward as attachment
Ctrl-Alt-J Mark a message as not junk
Ctrl-Shift-I Display blocked external content (in a message)
Ctrl-Shift-S Post to a folder
Ctrl-Shift-N Apply Normal style
Ctrl-M or F9 Check for new messages
Up arrow Go to the previous message
Down arrow Go to the next message
Ctrl-N Create a new message (when in Mail)
Ctrl-Shift-M Create a new message (from any Outlook view)
Ctrl-O Open a message
Ctrl-Shift-B Open the Address Book
Insert Add a Quick Flag to an unopened message
Ctrl-Shift-G Display the Flag for Follow Up dialog box
Ctrl-Q Mark a message as read
Ctrl-U Mark a message as unread
F4 Find or replace in an open message
Shift-F4 Find next in an open message
Alt-Enter Show the properties for the selected item
Ctrl-B Display Send/Receive progress

There are plenty more shortcuts -- you can see the rest at Microsoft's Outlook 2007 site.

Copyright © 2010 IDG Communications, Inc.

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