Word 2010 cheat sheet: Quick reference charts

New to Microsoft Word 2010? Find your favorite commands from earlier versions of Word with these charts.

These charts accompany our story Word 2010 cheat sheet. Click through to that story for detailed information on getting up and running with Word 2010.

If you've upgraded to Word 2010 directly from Word 2003, you'll probably have difficulty finding some of your favorite menu commands in the new Ribbon interface. Even Word 2007 users might have trouble finding one or two things in Word 2010. These quick reference charts can help.

We list the most commonly used Word 2003 commands and tell you where they are in both Word 2007 and Word 2010. They're listed here according to the menu on which they're found in Word 2003. We've also included keyboard shortcuts for all the commands. Most of them are the same in all three versions of Word; we've noted where they differ.

For a full listing of every menu and submenu item, see Microsoft's Office 2010 website.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Table Menu  |  Window Menu

File menu

Edit menu

Word 2003 location Word 2007 location Word 2010 location Keyboard shortcut
Edit menu --> Undo Quick Access toolbar --> Undo icon Quick Access toolbar --> Undo icon Ctrl-Z
Edit menu --> Redo Quick Access toolbar --> Redo icon Quick Access toolbar --> Redo icon Ctrl-Y
Edit menu --> Cut Home tab --> Clipboard group --> Cut Home tab --> Clipboard group --> Cut Ctrl-X
Edit menu --> Copy Home tab --> Clipboard group --> Copy Home tab --> Clipboard group --> Copy Ctrl-C
Edit menu --> Office Clipboard Home tab --> Clipboard group dialog box launcher Home tab --> Clipboard group dialog box launcher

In Word 2003: Ctrl-C, Ctrl-C

In Word 2007/2010: Alt-H, F, O
Edit menu --> Paste Home tab --> Clipboard group --> Paste Home tab --> Clipboard group --> Paste Ctrl-V
Edit menu --> Paste Special Home tab --> Clipboard group --> Paste --> Paste Special Home tab --> Clipboard group --> Paste --> Paste Special

In Word 2003: Alt-E, S

In Word 2007/2010: Alt-E, S
Edit menu --> Paste as Hyperlink Home tab --> Clipboard group --> Paste --> Paste as Hyperlink File tab --> Options --> Customize Ribbon --> All Commands --> Paste as Hyperlink Alt-E, H
Edit menu --> Select All Home tab --> Editing group --> Select --> Select All Home tab --> Editing group --> Select --> Select All Ctrl-A
Edit menu --> Find Home tab --> Editing group --> Find Home tab --> Editing group --> Find Ctrl-F
Edit menu --> Replace Home tab --> Editing group --> Replace Home tab --> Editing group --> Replace Ctrl-H
Edit menu --> Go To Home tab --> Editing group --> Find --> Go To Home tab --> Editing group --> Find --> Go To Ctrl-G

View menu

Word 2003 location Word 2007 location Word 2010 location Keyboard shortcut
View menu --> Normal View tab --> Document Views group --> Draft View tab --> Document Views group --> Draft Alt-Ctrl-N
View menu --> Web Layout View tab --> Document Views group --> Web Layout View tab --> Document Views group --> Web Layout Alt-V, W
View menu --> Print Layout View tab --> Document Views group --> Print Layout View tab --> Document Views group --> Print Layout Alt-Ctrl-P
View menu --> Reading Layout View tab --> Document Views group --> Full Screen Reading View tab --> Document Views group --> Full Screen Reading Alt-V, R
View menu --> Outline View tab --> Document Views group --> Outline View tab --> Document Views group --> Outline Alt-Ctrl-O
View menu --> Task Pane The overall task pane is gone in Word 2007, but some dialog box launchers display task panes. The overall task pane is gone in Word 2010, but some dialog box launchers display task panes.

In Word 2003: Ctrl-F1

In Word 2007/2010: not available
View menu --> Toolbars Word 2007 doesn't have toolbars. Word 2010 doesn't have toolbars.

In Word 2003: Alt-V, T

In Word 2007/2010: not available
View menu --> Ruler View tab --> Show/Hide --> Ruler View tab --> Show/Hide --> Ruler Alt-V, L
View menu --> Thumbnails View tab --> Show/Hide --> Thumbnails File tab --> Options --> Customize Ribbon --> All Commands --> Clear --> Thumbnails Alt-V, B
View menu --> Header and Footer Insert tab --> Header & Footer Insert tab --> Header & Footer Alt-V, H
View menu --> Footnotes References tab --> Footnotes group --> Show Notes References tab --> Footnotes group --> Show Notes Alt-V, F
View menu --> Markup Review tab --> Tracking group --> Show Markup Review tab --> Tracking group --> Show Markup Alt-V, A
View menu --> Full Screen View tab --> Document Views group --> Full Screen Reading View tab --> Document Views group --> Full Screen Reading Alt-V, U
View menu --> Zoom

Status bar --> Zoom Slider

or

View tab --> Zoom group --> Zoom

Status bar --> Zoom Slider

or

View tab --> Zoom group --> Zoom
Alt-V, Z

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Table Menu  |  Window Menu

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