Outlook 2010 cheat sheet: Visual tour

Find your way around Microsoft Outlook 2010 and the Ribbon interface.

Outlook 2010 main screen

Outlook 2010 main screen in Mail

While Outlook 2007 used the Ribbon interface in a few places, Outlook 2010 features the Ribbon throughout. Other noteworthy new interface features include Backstage and the People pane. (To enlarge the image at left, click "See larger image" underneath.)

For details, see our Outlook 2010 cheat sheet (Insider content; free registration required).

Ribbon interface

The Ribbon

The Ribbon interface is the main way you'll interact with Outlook 2010. Divided into a series of tabs, it puts features you might forget about within easy reach while cleaning up the screen overall. It does take some getting used to, though.

For details, see our Outlook 2010 cheat sheet.

Ribbon details

The Ribbon -- details

The Ribbon is divided into tabs, each of which is organized into a series of groups that contain related commands. Inside each group is a set of command buttons, which carry out commands, display menus and so on.

Some groups have a small diagonal arrow called a dialog box launcher in the bottom right corner. Click it to display more options related to the group.

For details, see our Outlook 2010 cheat sheet.

Backstage in Outlook 2010


Backstage, accessible by clicking the File tab, is a one-stop shop for performing a wide variety of tasks. Click Info, for instance, to manage all of your email accounts.

For details, see our Outlook 2010 cheat sheet.


The Options screen, accessed via Backstage, is where you can customize the way Outlook 2010 looks and feels.

For details, see our Outlook 2010 cheat sheet.

People pane

The People pane

The People pane serves as a central point for all of your communications with anyone in Outlook, including emails, meetings, attachments and more. The Outlook Social Connector enhances the People pane by pulling in your connections' LinkedIn and Facebook information so that you can easily keep track of their activities without having to go to those sites.

For details, see our Outlook 2010 cheat sheet.

Conversation View

Conversation View

Outlook 2010's improved Conversation View makes it easier to follow threaded email conversations than in earlier versions of Outlook. Click the triangle next to a message to see a reverse-chronological list of every message in the conversation (including those you've sent); click any message to jump to it.

For details, see our Outlook 2010 cheat sheet.

Customizing the Quick Access toolbar

The Quick Access toolbar puts your most commonly used commands at the top of the screen wherever you are in Outlook.

To customize it, click the down arrow at its right edge and choose More Commands. The Outlook Options screen appears. Choose a command from the left side of the screen and click Add to add it to the Quick Access toolbar. Use the up and down arrows on the right to change the order of the buttons in the toolbar.

For details, see our Outlook 2010 cheat sheet.

Manage Quick Steps

Creating a Quick Step

Quick Steps let you perform multiple actions on an email message with a single click, such as flagging the message for follow-up and moving it to a specific folder. Outlook 2010 comes with several prebuilt Quick Steps, but it's easy to create your own.

For details, see our Outlook 2010 cheat sheet.

Copyright © 2012 IDG Communications, Inc.

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