Hate Microsoft Outlook? Top 10 annoyances and how to fix them
Annoyance No. 2
Outlook's attachments make it massively bloated. If you regularly send and receive attachments, your Outlook .pst file can quickly become massively bloated. It's pretty easy for your .pst file to quickly get to 250MB or more, and I've known people whose files range up to 1GB and beyond. Among other problems, this slows down the speed at which Outlook loads and can lead to instability.
How to fix it: It's time to put Outlook on a diet. First, find out where the fat is. Outlook 2007 has a very useful folder called "Larger Than 100 KB." Find it underneath Search Folders in your list of Outlook folders. As the name implies, it lists all e-mail messages that are larger than 100KB. By default, they should be listed with the largest files first, but if not, click the Size heading in the folder until you get them listed that way.
Now that you can see the largest e-mails, start trimming. If you're like me, you'll be surprised how many of the e-mails with attachments you no longer need; delete those. If you need the attachment, but don't need the accompanying e-mail, save the attachment to disk, then delete the e-mail.
If the opposite is true -- you want to save the e-mail but not its attachment -- you can save space by either saving the attachment outside of Outlook or deleting it altogether. First, save the attachment to disk. Then open the e-mail, right-click the attachment and choose Remove. The attachment will be deleted from Outlook, but the e-mail itself will remain.
The attachment problem in Outlook is so notorious that a third party has stepped in with a solution that helps you cut down the size of your .pst files by removing attachments. The free Kopf Outlook Attachment Remover saves attachments from Outlook, stores them on your local disk and replaces the attachments with a link to the stored file. You'll be able to open the attachment as you would normally, except that Outlook will grab the file from disk, rather than from inside its .pst file.
You can have the program automatically go through entire directories, removing attachments and replacing them with links, or you can instead do it e-mail by e-mail. Note that in Outlook, it will look as if the file is still there -- you'll see the file icon as you normally do for an attachment. But the file is actually on disk, not in Outlook.
Top 10 Outlook Annoyances
- Outlook is too darn slow
- Attachments make Outlook massively bloated
- Outlook's data file is $#%^ hard to find
- Searching, filtering and sorting are sub-par
- Outlook crashes constantly
- Its .pst files get corrupted
- Duplicate entries appear out of the blue
- Syncing Outlook on multiple PCs is tough
- Recipients see e-mails with weird characters
- Outlook won't play nice with Gmail
- Five Steps to Achieve Success in your Application Security Program This white paper provides a general framework your organization can use to create or build upon an application security program. It includes guidelines...
- Unlock the Value of Enterprise Mobility Download this guide and learn how to manage the secure deployment of enterprise mobile apps and data, while still encouraging the levels of...
- Rebranded Quadmark revamps its IT solutions with Google Apps Switching to Google Apps halved Quadmark's IT admin costs while achieving 10% time savings per employee. The global consulting firm now spends 80%...
- Manufacturing Outlook: Improving time to market, operational effectiveness and innovation in a highly competitive environment An enterprise project portfolio management solution can help manufacturers position themselves in the new competitive landscape.
- Live Webcast
Transforming Finance, Procurement and Supply Chain Effectiveness with Cross-Functional Analytics
Date: May 6th, 2014
Time: 1 PM EDT
Attend this Webcast to find out how Oracle's packaged analytic applications enable line-of-business managers to examine all...
- Video Stream Quality Impacts Viewer Behavior This scientific white paper, using statistical data from Amakai's streaming network, analyzes how changes in video quality cause changes in viewer behavior.
- Service-Enabling CICS Applications: Best Practices This informative webcast provides an informed, thorough look into CICS service-enablement options and how they can affect your environment. You'll learn how to... All Applications White Papers | Webcasts