Hate Microsoft Outlook? Top 10 annoyances and how to fix them
Annoyance No. 2
Outlook's attachments make it massively bloated. If you regularly send and receive attachments, your Outlook .pst file can quickly become massively bloated. It's pretty easy for your .pst file to quickly get to 250MB or more, and I've known people whose files range up to 1GB and beyond. Among other problems, this slows down the speed at which Outlook loads and can lead to instability.
How to fix it: It's time to put Outlook on a diet. First, find out where the fat is. Outlook 2007 has a very useful folder called "Larger Than 100 KB." Find it underneath Search Folders in your list of Outlook folders. As the name implies, it lists all e-mail messages that are larger than 100KB. By default, they should be listed with the largest files first, but if not, click the Size heading in the folder until you get them listed that way.
Now that you can see the largest e-mails, start trimming. If you're like me, you'll be surprised how many of the e-mails with attachments you no longer need; delete those. If you need the attachment, but don't need the accompanying e-mail, save the attachment to disk, then delete the e-mail.
If the opposite is true -- you want to save the e-mail but not its attachment -- you can save space by either saving the attachment outside of Outlook or deleting it altogether. First, save the attachment to disk. Then open the e-mail, right-click the attachment and choose Remove. The attachment will be deleted from Outlook, but the e-mail itself will remain.
The attachment problem in Outlook is so notorious that a third party has stepped in with a solution that helps you cut down the size of your .pst files by removing attachments. The free Kopf Outlook Attachment Remover saves attachments from Outlook, stores them on your local disk and replaces the attachments with a link to the stored file. You'll be able to open the attachment as you would normally, except that Outlook will grab the file from disk, rather than from inside its .pst file.
You can have the program automatically go through entire directories, removing attachments and replacing them with links, or you can instead do it e-mail by e-mail. Note that in Outlook, it will look as if the file is still there -- you'll see the file icon as you normally do for an attachment. But the file is actually on disk, not in Outlook.
Top 10 Outlook Annoyances
- Outlook is too darn slow
- Attachments make Outlook massively bloated
- Outlook's data file is $#%^ hard to find
- Searching, filtering and sorting are sub-par
- Outlook crashes constantly
- Its .pst files get corrupted
- Duplicate entries appear out of the blue
- Syncing Outlook on multiple PCs is tough
- Recipients see e-mails with weird characters
- Outlook won't play nice with Gmail
- Best iPhone, iPad Business Apps for 2014
- 14 Tech Conventions You Should Attend in 2014
- 10 Desktop Apps to Power Your Windows PC
- How to Add New Job Skills Without Going Back to School
- Slideshow: 7 security mistakes people make with their mobile device
- iOS vs. Android: Which is more secure?
- 11 sure signs you've been hacked
Red Hat Enterprise Linux - The Original Cloud Operating System
Linux adoption is growing against a number of measures, such as the
number of supercomputers that run Linux and the size of the contributing...
- OpenStack Hype vs. Reality: CIO Quick Pulse Open-source architecture can enable IT departments to build infrastructure-as-a-service (IaaS) clouds running on standard hardware.
- Building a Bridge to the Next Generation Data Center Selecting a widely adopted operating system is a foundational component of a standardization strategy.
- OpenStack and Red Hat: IDC White paper Most OpenStack deployments are by public cloud providers that are early adopters of technology and use OpenStack in a do-it-yourself deployment and support...
- Live Webcast Best Practices for the Hyperconverged Enterprise Network To the Age of Constant Connectivity and Information overload
- Live Webcast Unmasking the Differences between Consumer and Enterprise File Sync & Share The consumerization of IT combined with the rapid pace of the modern mobile workplace is forcing enterprise IT teams to evaluate file sync...
- Live Webcast Government Agency Webifies Outdated COBOL Applications Let this CTO tell you how his agency converted 1980s-era green screens into an e-filing portal for the 100,000 cases handled each year...
- The New Way to Work Knowledge Vault This Knowledge Vault focuses on how, in today's increasingly virtual world, it's more important than ever to engage deeply with employees, suppliers, partners,...
- Getting Ready for BlackBerry Enterprise Service 10.2 Find out how BlackBerry® Enterprise Service 10 helps organizations address the full spectrum of EMM challenges, while balancing the needs of both the... All Applications White Papers | Webcasts