Lock Up Those Laptops

Computerworld - Over the years, there have been several technological advances to guard against laptop loss and theft: tracing software, advanced cabling systems, passwords and specialty software that disables a machine upon use by an intruder. Each of these systems is intriguing and offers a partial solution to the problem of securing laptops, but the most basic answer -- physical security -- is often overlooked.

Step One

Consider using a locker storage system that securely stores laptops, offers recharging capability and audit trails (if desired), and comes in a keyed or keyless system.

Specially designed storage lockers offer a centralized management approach that reduces theft and loss of valuable equipment and also encourages constructive security habits among employees.

In a keyed system, the assigned key, chosen from among 16 million combinations, only works with the assigned compartment. If a key is lost or stolen, the cylinder corresponding to that individual key can be replaced at nominal cost, ensuring continual security.

In a keyless system, electronic access control is available. An audit trail records all transactions, including unauthorized attempts.

Step Two

Ask questions about the efficacy of the systems in comparative terms, such as the following:

• Is centralized storage preferable to individualized security measures?

  One argument in favor of a centralized approach to laptop storage is the analogy of mail distribution. Just as a mailbox protects your mail, a locker compartment assigned to you protects you and your company against loss and theft of laptops and other mobile devices.

• How secure is your storage solution?

  One argument in favor of a secure storage solution is that you may qualify for reductions in insurance premiums. Some companies, such as Safeware, The Insurance Agency Inc., offer 20% discounts for secure storage solutions. Contact Safeware for further details.

• How important is inventory management at your company?

  Access to a system that allows for audit reports and physical counting of machines offers unparalleled inventory management services.

Step Three

Examine long-term price differentials between the alternatives on the market and decide if a combination of alternatives is preferable to a single alternative. Ask yourself if it's worthwhile to pay a yearly fee for a security solution that doesn't include physical security as one of its foundations.

Physical security, in its most basic form, includes secure locker storage. It's among the most economical solutions for companies, as the insurance savings can pay for the system over a period of four to five years.

Other solutions, such as guards, alarm systems, tracing software, advanced cabling systems, passwords and specialty software that disables a machine upon unlawful access, should also be considered after secure locker storage.

Jonathan Ruttenberg is market development manager at Jamestown, N.Y.-based American Locker Security Systems Inc. You can contact him at jruttenberg@aol.com.

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