PowerPoint 2007 Cheat Sheet: Quick reference charts

Find your favorite PowerPoint 2003 commands in the new PowerPoint 2007 interface

These charts accompany our story PowerPoint 2007 Cheat Sheet. Click through to that story for detailed information on getting up and running with PowerPoint 2007.

Wondering where your favorite PowerPoint 2003 commands went? Worry no more. Just use these quick reference charts, which list the most commonly used PowerPoint 2003 commands and tell you where they are in PowerPoint 2007. They're listed here according to the menu on which they're found in PowerPoint 2003. We've also included keyboard shortcuts for all the commands. Most of them are the same in PowerPoint 2003 and PowerPoint 2007; we've noted where they differ.

For a full listing of every menu and submenu item, download the PowerPoint Ribbon mapping workbook from Microsoft. Microsoft also lists more PowerPoint 2007 keyboard shortcuts at its Office Online Web site.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

File Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
File > New Office button > New Ctrl-N
File > Open Office button > Open Ctrl-O
File > Close Office button > Close Ctrl-W
File > Save

Office button > Save

or

Quick Access toolbar > Save icon
Ctrl-S
File > Save As Office button > Save As F12
File > Save As Web Page Office button > Save As (in Save As dialog, choose Web Page from Save As Type drop-down)

In PP 2003: Alt-F, G

In PP 2007: F12 (in Save As dialog, choose Web Page from Save As Type drop-down)
File > File Search Windows Start button > Search

In PP 2003: Alt-F, H

In PP 2007: Window key, C
File > Permission Office button > Prepare > Restrict Permission

In PP 2003: Alt-F, M

In PP 2007: Alt-F, E, R
File > Package for CD Office button > Publish > Package for CD

In PP 2003: Alt-F, K

In PP 2007: Alt-F, U, K
File > Web Page Preview Add to Quick Access toolbar: Office button > PowerPoint Options > Customize > All Commands > Web Page Preview > OK

In PP 2003: Alt-F, B

In PP 2007: Alt-[number of position in QA toolbar]
File > Page Setup Design > Page Setup > Page Setup

In PP 2003: Alt-F, U

In PP 2007: Alt-G, S
File > Print Preview Office button > Print > Print Preview

In PP 2003: Alt-F, V

In PP 2007: Alt-F, W, V
File > Print Office button > Print Ctrl-P
File > Send To

Office button > Send

(for more Send options, see Office button > PowerPoint Options > Customize > All Commands)
Alt-F, D
File > Properties Office button > Prepare > Properties

In PP 2003: Alt-F, I

In PP 2007: Alt-F, E, P
File > Most Recently Used Documents Office button > Recent Documents Alt-F
File > Exit Office button > Exit PowerPoint Alt-F, X

Return to PowerPoint 2007 Cheat Sheet.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

Edit Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
Edit > Undo Quick Access toolbar > Undo icon Ctrl-Z
Edit > Redo Quick Access toolbar > Redo icon Ctrl-Y
Edit > Cut Home > Clipboard > Cut Ctrl-X
Edit > Copy Home > Clipboard > Copy Ctrl-C
Edit > Office Clipboard Home > Clipboard dialog box launcher Alt-E, B
Edit > Paste Home > Clipboard > Paste Ctrl-V
Edit > Paste Special Home > Clipboard > Paste > Paste Special

In PP 2003: Alt-E, S

In PP 2007: Alt-E, S or Alt-Ctrl-V
Edit > Paste as Hyperlink Home > Clipboard > Paste > Paste as Hyperlink Alt-E, H
Edit > Clear Add to Quick Access toolbar: Office button > PowerPoint Options > Customize > All Commands > Clear Alt-E, A
Edit > Select All Home > Editing > Select > Select All Ctrl-A
Edit > Duplicate Home > Clipboard > Paste > Duplicate Ctrl-D
Edit > Delete Slide Home > Slides > Delete

In PP 2003: Alt-E, D

In PP 2007: Alt-E, D or Alt-H, D
Edit > Find Home > Editing > Find Ctrl-F
Edit > Replace Home > Editing > Replace Ctrl-H
Edit > Links Office button > Prepare > Edit Links to Files

In PP 2003: Alt-E, K

In PP 2007: Alt-F, E, L
Edit > Object Double-click the object and look for object-specific tabs in Ribbon

In PP 2003: Alt-E, O

In PP 2007: n/a

Return to PowerPoint 2007 Cheat Sheet.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

View Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
View > Normal View > Presentation Views > Normal

In PP 2003: Alt-V, N

In PP 2007: Alt-V, N or Alt-W, L
View > Slide Sorter View > Presentation Views > Slide Sorter

In PP 2003: Alt-V, D

In PP 2007: Alt-V, D or Alt-W, I
View > Slide Show

View > Presentation Views > Slide Show

or

Slide Show > Start Slide Show

In PP 2003: F5 or Alt-V, W

In PP 2007: F5 or Alt-V, W or Alt-W, S
View > Notes Page View > Presentation Views > Notes Page

In PP 2003: Alt-V, P

In PP 2007: Alt-V, P or Alt-W, T
View > Master > Slide Master View > Presentation Views > Slide Master

In PP 2003: Alt-V, M, S

In PP 2007: Alt-W, M
View > Master > Handout Master View > Presentation Views > Handout Master

In PP 2003: Alt-V, M, D

In PP 2007: Alt-W, H
View > Master > Notes Master View > Presentation Views > Notes Master

In PP 2003: Alt-V, M, N

In PP 2007: Alt-W, K
View > Color/Grayscale > Color View > Color/Grayscale > Color

In PP 2003: Alt-V, C, C

In PP 2007: Alt-W, C
View > Color/Grayscale > Grayscale View > Color/Grayscale > Grayscale

In PP 2003: Alt-V, C, G

In PP 2007: Alt-W, O
View > Color/Grayscale > Pure Black and White View > Color/Grayscale > Pure Black and White

In PP 2003: Alt-V, C, W

In PP 2007: Alt-W, B
View > Task Pane The overall task pane is gone in PowerPoint 2007, but some dialog box launchers display task panes.

In PP 2003: Ctrl-F1

In PP 2007: not available
View > toolbars PowerPoint 2007 no longer has toolbars.

In PP 2003: Alt-V, T

In PP 2007: not available
View > Ruler View > Show/Hide > Ruler Alt-V, R
View > Grids and Guides Home > Drawing > Arrange > Align > Grid Settings Alt-V, I
View > Header and Footer Insert > Text > Header & Footer Alt-V, H
View > Markup Review > Comments > Show Markup Alt-V, A
View > Zoom View > Zoom > Zoom Alt-V, Z

Return to PowerPoint 2007 Cheat Sheet.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

Insert Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
Insert > New Slide Home > Slides > New Slide Ctrl-M
Insert > Duplicate Slide Home > Slides > New Slide > Duplicate Selected Slides

In PP 2003: Alt-I, D

In PP 2007: Alt-H, I, D
Insert > Slide Number

Insert > Text > Slide Number

In PP 2003: Alt-I, U

In PP 2007: Alt-I, U or Alt-N, SN
Insert > Date and Time Insert > Text > Date and Time

In PP 2003: Alt-I, T

In PP 2007: Alt-I, T or Alt-N, D
Insert > Symbol Insert > Text > Symbol

In PP 2003: Alt-I, S

In PP 2007: Alt-I, S or Alt-N, U
Insert > Comment Review > Comments > New Comment

In PP 2003: Alt-I, M

In PP 2007: Alt-I, M or Alt-R, C
Insert > Slide from Files Home > Slides > New Slide > Reuse Slides

In PP 2003: Alt-I, F

In PP 2007: Alt-H, I, R
Insert > Slide from Outline Home > Slides > New Slide > Slides from Outline

In PP 2003: Alt-I, L

In PP 2007: Alt-I, L or Alt-H, I, L
Insert > Picture Insert > Illustrations

In PP 2003: Alt-I, P

In PP 2007: Alt-N, P
Insert > Diagram Insert > Illustrations > SmartArt

In PP 2003: Alt-I, G

In PP 2007: Alt-N, M
Insert > Text Box Insert > Text > Text Box

In PP 2003: Alt-I, X

In PP 2007: Alt-N, X
Insert > Movies and Sounds

Insert > Media Clips > Movie

or

Insert > Media Clips > Sound

In PP 2003: Alt-I, V

In PP 2007: Alt-N, V (movie);

Alt-N, O (sound)
Insert > Chart Insert > Illustrations > Chart

In PP 2003: Alt-I, H

In PP 2007: Alt-I, H or Alt-N, C
Insert > Table Insert > Tables > Table

In PP 2003: Alt-I, B

In PP 2007: Alt-N, T
Insert > Object Insert > Text > Object

In PP 2003: Alt-I, O

In PP 2007: Alt-I, O or Alt-N, J
Insert > Hyperlink Insert > Links > Hyperlink Ctrl-K

Return to PowerPoint 2007 Cheat Sheet.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

Format Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
Format > Font Home > Font Alt-O, F
Format > Bullets and Numbering Home > Paragraph > Bullets Alt-O, B
Format > Alignment > Align Left Home > Paragraph > Align Text Left Ctrl-L
Format > Alignment > Center Home > Paragraph > Center Ctrl-E
Format > Alignment > Align Right Home > Paragraph > Align Text Right Ctrl-R
Format > Alignment > Justify Home > Paragraph > Justify

In PP 2003: Alt-O, AJ

In PP 2007: Alt-O, AJ or Alt-H, AJ
Format > Line Spacing Home > Paragraph > Line Spacing

In PP 2003: Alt-O, S

In PP 2007: Alt-O, S or Alt-H, K
Format > Change Case Home > Font > Change Case

In PP 2003: Alt-O, E

In PP 2007: Alt-H, 7
Format > Replace Fonts Home > Editing > Replace > Replace Fonts Alt-O, R
Format > Slide Design Design > Themes

In PP 2003: Alt-O, D

In PP 2007: Alt-G, H
Format > Slide Layout Home > Slides > Layout

In PP 2003: Alt-O, L

In PP 2007: Alt-H, L
Format > Background Design > Background > Background Styles > Format Background

In PP 2003: Alt-O, K

In PP 2007: Alt-O, K or Alt-G, BB
Format > Object Double-click the object and look for object-specific tabs in Ribbon

In PP 2003: Alt-O, K

In PP 2007: n/a

Return to PowerPoint 2007 Cheat Sheet.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

Tools Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
Tools > Spelling Review > Proofing > Spelling F7
Tools > Research Review > Proofing > Research Alt-Click
Tools > Thesaurus Review > Proofing > Thesaurus Shift-F7
Tools > Language Review > Proofing > Language

In PP 2003: Alt-T, L

In PP 2007: Alt-T, L or Alt-R, U
Tools > Shared Workspace Office button > Publish > Create Document Workspace

In PP 2003: Alt-T, K

In PP 2007: Alt-F, UC
Tools > Compare and Merge Presentations Not in PowerPoint 2007 Alt-T, W
Tools > Online Collaboration Not in PowerPoint 2007

In PP 2003: Alt-T, N

In PP 2007: not available
Tools > Macro View > Macros > Macros

In PP 2003: Alt-T, M

In PP 2007: Alt-W, PM
Tools > Add-Ins Office button > PowerPoint Options > Add-Ins Alt-T, I
Tools > AutoCorrect Options Office button > PowerPoint Options > Proofing > AutoCorrect Options Alt-T, A
Tools > Customize Office button > PowerPoint Options > Customize

In PP 2003: Alt-T, C

In PP 2007: Alt-F, IC
Tools > Options Office button > PowerPoint Options

In PP 2003: Alt-T, O

In PP 2007: Alt-T, O or Alt-F, I

Return to PowerPoint 2007 Cheat Sheet.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

Slide Show Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
Slide Show > View Show

Slide Show > Start Slide Show

or

View > Presentation Views > Slide Show
F5
Slide Show > Set Up Show Slide Show > Set Up > Set Up Slide Show

In PP 2003: Alt-D, S

In PP 2007: Alt-D, S or Alt-S, S
Slide Show > Rehearse Timings Slide Show > Set Up > Rehearse Timings

In PP 2003: Alt-D, R

In PP 2007: Alt-D, R or Alt-S, T
Slide Show > Record Narration Slide Show > Set Up > Record Narration

In PP 2003: Alt-D, N

In PP 2007: Alt-D, N or Alt-S, N
Slide Show > Action Buttons Home > Drawing > Shapes

In PP 2003: Alt-D, I

In PP 2007: Alt-S, SH
Slide Show > Action Settings Insert > Links > Action

In PP 2003: Alt-D, A

In PP 2007: Alt-D, A or Alt-N, K
Slide Show > Animation Schemes Animations > Animations > Animate

In PP 2003: Alt-D, C

In PP 2007: Alt-A, A
Slide Show > Custom Animation Animations > Animations > Custom Animation

In PP 2003: Alt-D, M

In PP 2007: Alt-D, M or Alt-A, C
Slide Show > Slide Transitions Animations > Transition to This Slide

In PP 2003: Alt-D, T

In PP 2007: Alt-A, T
Slide Show > Hide Slide Slide Show > Set Up > Hide Slide

In PP 2003: Alt-D, H

In PP 2007: Alt-D, H or Alt-S, H
Slide Show > Custom Shows Slide Show > Start Slide Show > Custom Slide Show

In PP 2003: Alt-D, W

In PP 2007: Alt-D, W or Alt-S, MW

Return to PowerPoint 2007 Cheat Sheet.

File Menu  |  Edit Menu  |  View Menu  |  Insert Menu  |  Format Menu  |  Tools Menu  |  Slide Show Menu  |  Window Menu

Window Menu

PowerPoint 2003 Location PowerPoint 2007 Location Keyboard Shortcut
Window > New Window View > Window > New Window Alt-W, N
Window > Arrange All View > Window > Arrange All Alt-W, A
Window > Cascade View > Window > View Side by Side

In PP 2003: Alt-W, C

In PP 2007: Alt-W, E
Window > Next Pane Add to Quick Access toolbar: Office button > PowerPoint Options > Customize > All Commands > Next Pane > OK

In PP 2003: F6

In PP 2007: Alt-[number of position in QA toolbar]
Window > List of Windows View > Window > Switch Windows

In PP 2003: Alt-W, [window number]

In PP 2007: Alt-W, W, [window number]

Return to PowerPoint 2007 Cheat Sheet.

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