What to consider before signing up for Google Drive

Think about where your data lives now and the apps you use

An earlier version of this story incorrectly stated that dragging and dropping a file into Dropbox's desktop application automatically deleted it from the source computer. The original file remains on the user system and is copied to Dropbox's cloud service.

Just as with an Apple product launch, Google has had to do next to nothing to create buzz around its long-awaited Google Drive cloud storage service. The latest: Google Drive will launch next week.

Of course, prognosticators have predicted much the same thing numerous times in the past, predictions that turned out to be wrong.

"Frankly, Google has been out to lunch on this," said Frank Gillett, an analyst with Forrester Research. "The real question is: What took you guys so long? And have you got anything original or is this a 'me too' play?"

Regardless of whether Google Drive does indeed launch soon, would-be users need to ask themselves a number of questions about their needs before choosing a cloud storage service.

Google Drive will likely have many of the same features of other cloud storage and file synchronization services, such as data encryption and the ability to edit a file on one device and have those changes automatically appear on every other device you own.

Details matter

There are nuances, however, to each service. For example, are you the only keeper of a password, or will the service you choose also have a password -- and thus, access to your data if the government requests it?

It's also important to know where your applications and data live now; That could point you in the direction of the service best suited to your needs.

"Rather than running out and signing up for Google Drive, ask yourself where you already have your email and content. You may already have a relationship with a company that does what you need," Gillett said.

For example, if you're already using Apple's iLife suite of apps, then you can take advantage of iCloud. While iCloud doesn't offer synchronization of arbitrary files, it does support the iWorks suite.

"If you're deep into Microsoft and use the Windows Live Essentials or SkyDrive, that already does a chunk of those services," Gillett said. "If you're way into Google, then Google Drive will make sense."

Liz Conner, an analyst with market research firm IDC, said cloud storage and synchronization service users should know exactly what the service is doing with their data.

Where's your stuff?

Conner advises users to find out how a cloud storage provider might use their data. "I don't want someone data mining by information for purposes I didn't intend it to be used for," she said.

You may want to know whether the cloud storage service runs its own infrastructure, or if it uses another cloud storage provider's data center? Do you care?

DropBox is thought to be on Amazon Web Services and SugarSync is rumored to run its own infrastructure, Gillett said. "Do you feel better that they're using an established third party that a lot in the industry have vetted...or would you rather not see them on Amazon?," he said.

If you're outside of the U.S. and want to make sure your data is not subject to the U.S.A. Patriot Act, you may want to make sure your files are not within the country's borders.

Many devices, one service?

Today, many consumers have more than one device running on different OSes, such as a Windows laptops, an Apple iOS device or maybe an Android phone. Make sure the vendor supports the devices you currently have -- or may want in the future.

1 2 Page
From CIO: 8 Free Online Courses to Grow Your Tech Skills
Join the discussion
Be the first to comment on this article. Our Commenting Policies