PowerPoint 2010 cheat sheet: Quick reference charts

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New to Microsoft PowerPoint 2010? Find your favorite commands from earlier versions of PowerPoint with these charts.

These charts accompany our story PowerPoint 2010 cheat sheet. Click through to that story for detailed information on PowerPoint 2010 and its features.

If you've upgraded to PowerPoint 2010 directly from PowerPoint 2003, you'll probably have difficulty finding some of your favorite menu commands in the new Ribbon interface. Even PowerPoint 2007 users might have trouble finding one or two things in PowerPoint 2010. These quick reference charts can help.

We list the most commonly used PowerPoint 2003 commands and tell you where they are in both PowerPoint 2007 and PowerPoint 2010. They're listed here according to the menu on which they're found in PowerPoint 2003. We've also included keyboard shortcuts for all the commands. Many of them are the same in all three versions of PowerPoint; we've noted where they differ.

View menu

PowerPoint 2003 location PowerPoint 2007 location PowerPoint 2010 location Keyboard shortcut
View menu > Normal View tab > Presentation Views group > Normal View tab > Presentation Views group > Normal

In PP 2003: Alt-V, N

In PP 2007/2010: Alt-V, N or Alt-W, L
View menu > Slide Sorter View tab > Presentation Views group > Slide Sorter View tab > Presentation Views group > Slide Sorter

In PP 2003: Alt-V, D

In PP 2007/2010: Alt-V, D or Alt-W, I
View menu > Slide Show View tab > Presentation Views group > Slide Show View toolbar > Slide Show icon F5 or Alt-V, W
View menu > Notes Page View tab > Presentation Views group > Notes Page View tab > Presentation Views group > Notes Page

In PP 2003: Alt-V, P

In PP 2007/2010: Alt-V, P or Alt-W, T
View menu > Master > Slide Master View tab > Presentation Views group > Slide Master View tab > Presentation Views group > Slide Master

In PP 2003: Alt-V, M, S

In PP 2007: Alt-W, M

In PP 2010: Alt-V, M, S

or Alt-W, M
View menu > Master > Handout Master View tab > Presentation Views group > Handout Master View tab > Presentation Views group > Handout Master

In PP 2003: Alt-V, M, D

In PP 2007: Alt-W, H

In PP 2010: Alt-V, M, D

or Alt-W, H
View menu > Master > Notes Master View tab > Presentation Views group > Notes Master View tab > Presentation Views group > Notes Master

In PP 2003: Alt-V, M, N

In PP 2007: Alt-W, K

In PP 2010: Alt-V, M, N

or Alt-W, K
View menu > Ruler View tab > Show/Hide group > Ruler View tab > Show group > Ruler Alt-V, R
View menu > Grids and Guides Home tab > Drawing group > Arrange > Align > Grid Settings View tab > Show group > Gridlines or Guides Alt-V, I
View menu > Header and Footer Insert tab > Text group > Header & Footer Insert tab > Text group > Header & Footer Alt-V, H
View menu > Markup Review tab > Comments group > Show Markup Review tab > Comments group > Show Markup Alt-V, A
View menu > Zoom View tab > Zoom group > Zoom View tab > Zoom group > Zoom Alt-V, Z

Format menu

PowerPoint 2003 location PowerPoint 2007 location PowerPoint 2010 location Keyboard shortcut
Format menu > Font Home tab > Font group Home tab > Font group Alt-O, F
Format menu > Bullets and Numbering Home tab > Paragraph group > Bullets or Numbering Home tab > Paragraph group > Bullets or Numbering Alt-O, B
Format menu > Alignment > Align Left Home tab > Paragraph group > Align Text Left Home tab > Paragraph group > Align Text Left Ctrl-L
Format menu > Alignment > Center Home tab > Paragraph group > Center Home tab > Paragraph group > Center Ctrl-E
Format menu > Alignment > Align Right Home tab > Paragraph group > Align Text Right Home tab > Paragraph group > Align Text Right Ctrl-R
Format menu > Alignment > Justify Home tab > Paragraph group > Justify Home tab > Paragraph group > Justify

In PP 2003: Alt-O, AJ

In PP 2007/2010: Alt-O, AJ or Alt-H, AJ
Format menu > Line Spacing Home tab > Paragraph group > Line Spacing Home tab > Paragraph group > Line Spacing

In PP 2003: Alt-O, S

In PP 2007/2010: Alt-O, S or Alt-H, K
Format menu > Change Case Home tab > Font group > Change Case Home tab > Font group > Change Case

In PP 2003: Alt-O, E

In PP 2007/2010: Alt-H, 7
Format menu > Replace Fonts Home tab > Editing group > Replace > Replace Fonts Home tab > Editing group > Replace > Replace Fonts Alt-O, R
Format menu > Slide Design Design tab > Themes group Design tab > Themes group

In PP 2003: Alt-O, D

In PP 2007/2010: Alt-G, H
Format menu > Slide Layout Home tab > Slides group > Layout Home tab > Slides group > Slide Layout

In PP 2003: Alt-O, L

In PP 2007/2010: Alt-H, L
Format menu > Background Design tab > Background group > Background Styles > Format Background Design tab > Background group > Background Styles > Format Background

In PP 2003: Alt-O, K

In PP 2007/2010: Alt-O, K or Alt-G, BB
Format menu > Object Double-click the object and look for object-specific tabs in the Ribbon Double-click the object and look for object-specific tabs in the Ribbon

In PP 2003: Alt-O, O

In PP 2007/2010: n/a
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